Terminologies
1. Organizational
Process Assets (OPA), which
contains historical information of all projects of your organization and
project management policies/templates, are readily available. PMI advocates constant
improvement and continuous learning from project to project.
2. Enterprise
Environment Factors (EEF), which
represents all the factors not in the immediate control of the project, is
something a Project Manager has to live with.
3. Change
Requests include Corrective
Action, Preventive Action, Rework and changes that would affect the project
configurations/ baselines/plans.
4. Lessons
Learned are important outputs.
5. Expert
Judgment is the single most
important tool and technique which refers to knowledge gained through
experience and/or studies. If it appears as one of the choices for a PMP®
question, it is often the correct answer.
The Project Manager
1. The Project Manager has the responsibility to ensure the project is completed on time and
within budget.
2. The Project Manager should collaborate with
stakeholders throughout the project lifecycle. Plans should be developed in
collaboration with appropriate stakeholders and subject matter experts.
3. The Project Manager should be proactive in identifying problems,
solving conflicts and looking for changes for the better. Conflicts should be
addressed directly.
4. The Project Manager needs to tailor the PMBOK® Guide Processes to suit the scope and
characteristics of individual projects.
5. The Project Manager must carry out impact analysis should something
unusual happens before asking for changes.
6. The Project Manager may take up a stretch assignment
but should first let management know that they lack the experience/expertise.
7. The Project Manager should consult sponsors/senior
management when they have to make decisions that are believed to be out of
their assigned authority. However, the Project Manager to exercise his/her authority to manage the
project as far as he/she can without escalating the matter to senior
management.
8. The Project Manager should not accept requests to trim down the budget (or time) while
the scope and time (or budget) cannot be changed.
9. The Project Manager is responsible for tailoring
(identifying and selecting the most appropriate project management
processes/activities for a particular project).
Project Management
1. Emphasis is placed on the planning rather than putting out the fire day in day out. Work
should begin after the proper planning is finished.
2. The Project Management Plan is approved by all
designated stakeholders and is believed to be achievable.
3. All activities, issues and risks should be assigned to designated project
members for handling.
4. Competing
constraints are time, cost,
scope, quality, risk and resources. Change in one constraint will affect at
least one other constraints non-linearly,
e.g. a reduction in 10% of cost may affect 90% of the quality.
5. Risk
Management is almost a must for
all projects, project schedule and budget must take risks into consideration.
6. Always follow the plan-do-check-act cycle.
7. All changes must
be handled through the Integrated Change Control Process, proper approvals must
be sought and changes documented before work begins (except in the case of
implementing workarounds during an emergency in which approval may be sought
after the change has been carried out).
8. Quality is an important consideration which needs
constant improvement (through the control quality/process improvement).
9. Project Management processes are not necessarily
linear or one-off. Some processes are to be repeated more than once throughout
the project.
Others
1. Meetings are used for idea generation, discussion,
problem-solving or decision making, not status
reporting.
2. Gold-plating is derogatory to PMI.
3. The Project Management Office (PMO) is assumed in most
case.
4. Work performed by resources (including overtime work)
must be compensated. It is NOT recommended to ask resources to work overtime by
sacrificing work-life balance.
5. The goal of negotiation is to create a win-win result
(problem-solving).
6. Sunk cost is not to be considered when deciding when to
terminate a project.
7. Never tolerate sexual discrimination, even if it is
customary in other cultures.
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